Volunteers keep Australia running
Your committee's records shouldn't leave when the secretary does.
Easier to run, easier to be part of, easier to hand over.
Meetings, members, money, events and compliance in one place that belongs to the committee rather than to whoever set it up, and that your members can see for themselves.
No credit card needed to start.
Committee paperwork shouldn't be another job
Between everyone you have it covered. The minutes on a laptop, a Google Drive somebody set up three years ago, a Dropbox for the photos, the receipts in a box in the office. Every one of those was the sensible thing to do at the time.
The trouble is that each of them belongs to whoever set it up, not to the committee. So when the secretary changes, half of it doesn't change hands.
And the rest of the year
The big day is the loud part. Most of a committee's work is the meeting before it and the money after it.
Meetings, agendas and the minute book.
The run sheet, on the day.
The treasurer's view of the money.
What it does
One place for the whole job, not a tool for one corner of it.
The day itself
Run sheet, roster, the gate, a float for every cash box, the stocktake afterwards and a wash-up that says what the day actually made. This is the part other committee software leaves you to do on paper.
Meetings that leave a record
Agenda, attendance, quorum, motions and minutes, with every action carrying somebody's name and a date. The minute book builds itself, and it is still there next year.
Money the treasurer can hand over
An inbuilt cash book, invoices, bills, budgets and end-of-year reports, or your own Xero on Regional and above. Whichever way your rules say the books must be kept.
Members and volunteers
The register, who is financial, certificates and blue cards, emergency contacts, and volunteers who sign up from a link without needing an account.
Compliance, before it bites
Liquor licence, public liability, RSA tickets, food safety. What your committee is required to hold, with a reminder in time to do something about it.
Sponsors, vendors and the hall
Sponsorship packages and what was promised, food vendors and their site letters, and hall or ground bookings with the invoice attached.
A committee that can show its work
Very few committees are secretive. They are busy, and the answer to "what did we decide?" or "where did that money go?" sits in a folder one person has. When a member has to ask, trust goes the same way as the records.
Members can see it without asking
Every member signs in to the decisions register, the minutes as they are adopted and the financial reports the committee has published. No request, no waiting for somebody to find the file.
Decisions with names on them
Motions record who moved, who seconded and how the vote fell, and every action carries somebody's name and a date. Next year's committee can see why, not just what.
The books, in the open
Publish a financial report to the members, email it to everyone on the roll, or hand out one read-only link. The statement the AGM adopts is the one the cash book produced.
Built by people who sit on these committees
CommitteeHQ is made by Out West AI, an Australian company in North West Queensland. The people who write it are on a show society, a race club and a CWA branch, so nothing in here was thought up at a whiteboard. We wanted our own committee admin to take Tuesday evening rather than the whole weekend, and we built the thing that does it.
The job turned out to be the same everywhere. A P&C in the suburbs keeps the same minutes, answers to the same members and hands over to the same bewildered volunteer as a branch a thousand kilometres from anywhere.
Australian owned, Australian hosted, and your records are yours to export any time. More about us.
Which plan?
Most committees want Community. Take Regional if you run a public event with a bar, vendors or sponsors, or if your books are already in Xero. Field Days is for a multi-day event with a site map.
Prices exclude GST and your invoice itemises it. Free for 30 days, no card needed, and you can change plan later without losing anything.
Community
For small committees: meetings, money and members in one place, with the app in every member's pocket.
- ✓ Up to 200 attendees per event
- ✓ Unlimited events and volunteers
- ✓ Meetings, minutes and the decisions register
- ✓ Members register and compliance tracking
- ✓ Event run sheet, tasks, gate and roster
- ✓ Inbuilt cash book with published financial reports
- ✓ CommitteeHQ app with push notifications
- ✓ Paid staff and volunteers, with pay rates and shifts
Free for your first 30 days. No card needed to start.
Start Free 30-Day TrialRegional
For race clubs, show societies and busier branches: vendors, sponsors and the books connected.
- ✓ Everything in Community
- ✓ Up to 1,000 attendees per event
- ✓ Vendor register, site letters and gate check-in
- ✓ Sponsorship management and packages
- ✓ Grant tracking
- ✓ Venue bookings and hire invoicing
- ✓ Full Xero integration
Free for your first 30 days. No card needed to start.
Start Free 30-Day TrialField Days
For field days and large shows: the whole site mapped, every stallholder checked in, every shift covered.
- ✓ Everything in Regional
- ✓ Unlimited attendees
- ✓ Full site mapping: sites, allocation and a public site map
- ✓ Map overlays and emergency plans
- ✓ Vendor induction and insurance tracking at scale
Free for your first 30 days. No card needed to start.
Start Free 30-Day Trial